When you read about databases, Microsoft Access and SQL Server pop up quite often. What do these two databases have in common? How are they different?
In this post, we are going to describe the differences between MS Access and SQL Server so that you have a better understanding of which database is right for you.
What is MS Access?
MS Access is a relational database management system that is created by Microsoft. It works in tandem with Microsoft Office programs such as Excel, Word and PowerPoint. Up until recently, Access could only be purchased as part of an Office package, but it can now be bought separately.
Access is best for creating simple spreadsheets. It has a range of standard field types, indices and pre-made forms. Access also uses a feature called “macros” that helps users automate certain tasks. The database is designed for desktop use and ideal for small business applications. It’s also affordable.
What is SQL Server?
Microsoft SQL Server can handle larger quantities of data base cells, which is why it’s recommended for medium to large size businesses. Access is simpler to use and offers a lot of drag-and-drop tools that non-programmers are more comfortable using. SQL Server, on the other hand, is more complex and better for experts. It does, however, take a longer time to master.
SQL Server is used by huge corporations and costs a lot more than Access, which can be purchased from just about any store that sells computer software. SQL also uses some different keywords than Access, so if you’re already familiar with the syntax in Access, be prepared to learn additional syntax for SQL Server.
Another thing to point out is the relational tables. Both databases support these tables, which allow users to link data from one table to another. SQL Server supports an additional feature: temporary tables. Temporary tables can be made for short-term use and deleted when the calculations are complete.
Summary
The lines between MS Access and SQL Server can be blurred at times, but there are differences between the two. In short, if your business is small, on a tight budget and can benefit from simple spreadsheets, Access will be perfect for your needs. If, however, you have a larger business that needs more complex tables and has the money to spend, SQL Server will probably better accommodate your objectives.
Have questions? Call Arkware for the straightforward advice you need to upgrade your database.