by noah | Jun 14, 2017 | Uncategorized
A database is a collection of related data. It can be any type of data, such as invoices sent to customers or inventory from your product line. There are many database software programs to choose from, and Microsoft Access is one of them. Access is a database, but it’s also much more than that. It’s a relational database management system or RDBMS. As an integrated system of related data, Access has the tools to store, organize and manipulate this information.
Let’s talk more about what a relational database is and why you can expect more from MS Access.
Overview of a Relational Database
A relational database presents information in tables with rows and columns. Data in a table may be related by common concepts or keys, and you’re able to retrieve data that is related so that you can make comparisons.
The standard user and application program that a relational database uses is the structured query language (SQL). Although it’s not required, virtually all RDBMSs use SQL. This standardized programming language lets users perform various operations within the data, such as modifying table and index structures; adding, updating and deleting rows of data and fetching subsets of information.
Finally, relational databases are easy to create and extend. Once a database is created, new data categories can be added without having to modify the current applications. The data can also be accessed and reassembled in many different ways without having to reorganize the information.
Benefits of RDBMS
For many organizations, relational databases fulfill their needs. Others need to keep looking for another solution. If it turns out that your organization can benefit from an RDBMS, Microsoft Access may be an excellent fit. The benefits of working in a database like Access are:
- Simple structure. Relational databases use the table format, which is easy for most users to understand. This natural organization and structure of data allows for quick learning and enhanced productivity. For additional time-saving tips, read our post 10 Time-Saving Tips for MS Access Users.
- Multi-user access. RDBMSs let multiple users access the database at a single time. You don’t have to worry about users changing data entries thanks to the built-in locking and transactions management functionality. This functionality also prevents two users from colliding when updating data and blocks access to partially updated records.
- Speed. Though relational databases aren’t the fastest data structure, they do perform fast enough for most tasks. If needed, optimizations can be built into the database to enhance performance and speed.
- Privilege control. Administrators have plenty of control when it comes to who can access the database. Some users can be restricted, while others can be granted privileges based on the work they need to do.
Relational databases allow many organizations to organize and manage data quickly and efficiently. If you have questions about Microsoft Access or any relational databases, give Arkware a call. We’re happy to set you up with the best database solution for your needs.
by noah | Apr 26, 2017 | Uncategorized
Upgrading from Microsoft Access to SQL Server may make sense for your business, especially if you’re experiencing substantial growth. Yet before you make the move, it’s important to ask the right questions, as not everyone needs the upgrade. Despite what some people think, Access is capable of handling fairly sophisticated tasks, so it’s possible that you may be just fine with what you have.
Below are some important questions to ask before advancing to SQL. If you have additional questions or concerns, contact Arkware. We are database experts, and we can help you choose a solution that works for you!
Has your business outgrown your current database?
An Access database will start to show its limitations once you get close to the 2GB limit. Size isn’t the only factor that can affect performance. A poor design or demanding processing requirements may also decrease performance. If you notice that your database is limiting your efficiency, it’s probably time to upgrade it.
Are you anticipating significant growth?
If your database is handling your current expectations but you are anticipating heavy growth, you may want to consider SQL to meet these needs. The reason for upgrading ahead of time is so that you won’t be slowed down when the orders come rushing in. Still, it’s important to be realistic about your goals and whether the growth will really need an upgraded database.
Does the database do what you want it to?
As your business grows, your needs will change. That’s a given. But don’t think that a database like Access won’t move along with these changes. Microsoft Access offers many enhancements that can make the database work for you with no need to switch over – at least yet.
Do you have a stable network?
Network instability often appears as performance problems, so upgrading won’t necessarily be a cure. If you’re noticing things like lost connections, slow access and slow performance, it’s possible that network problems are to blame. Before upgrading your database, check your network, otherwise you’ll end up with the same issues. Upgrading your network may actually be better than upgrading your database.
How many users do you want to support?
Access can support around 20 users at a single time. If you want to have 20+ users on your database at once, you will benefit from an upgrade. SQL not only allows for more people to use the database but also more open actions.
Do you have the budget to support an upgrade?
Upgrading to SQL can be expensive. It doesn’t always have to be, but you will be paying to upsize your database and probably the cost of the software and its licensing fees. You may need new hardware, as well as in-house support to administer the database. Since this can be expensive, especially for small and medium sized businesses, make sure you can afford the cost.
Do you think that upgrading from Access to SQL is the right move for your business? Or do you feel that Access may support your goals with a few enhancements? Contact Arkware for your free consultation and learn more about your options for upgrading.
by noah | Apr 17, 2017 | Uncategorized
Microsoft Access is an impressive program, but it does have its limitations. By understanding what these limitations are, you can get the most out of this database software. MS Access is practical, affordable and simple, so it’s possible that it may have everything you need to do your job successfully.
Let’s take a quick look at benefits to using MS Access, and then we will dive into the limitations to be aware of.
What are the Pros to Using Access
Access is a database system designed for individuals and small-to-medium-sized businesses. It’s best for capturing, managing and reporting data in a professional manner. Here are some of the key benefits to consider.
- Easy to install and use
- Easy to integrate
- Widely popular
- Economical
- Holds up to 2GB of data
- Supports multiple users
- Ability to import data
What Types of Limitations Does Access Have?
In many cases, people are dissatisfied with Access because they used it for the wrong job. Access does have its place, but it’s not the best database solution for all situations. Below are some of the limitations to be conscious of so that you can pick the right tool for the job.
- Limited Size. Any business that uses more than 2GB will discover limitations with MS Access. If you’re a large corporation or department, Access may not be big enough for you.
- Limited Users. With only around 255 concurrent users (open actions), it’s difficult to have many users on the database at once. Access works best for smaller businesses with a handful of users.
- IT Support is Required. The people creating most databases on Access are non-programmers. Though Access is easy to use, it can be difficult to maintain, and IT is needed to keep things running smoothly.
- Corruption Issues. For as long as its inception, MS Access has been vulnerable to corruption. Though it’s not likely to occur, the fact that it can (and does) happen makes people untrusting. The best thing to do is work with an Access support company. When you understand how to use the database correctly, the chance for corruption is low.
It’s apparent that Microsoft Access has clear benefits, but it also has limitations. What we can recommend is that you don’t take someone else’s opinion and ignore Access altogether. It’s a great database for certain situations, and it can save you time, headache and money from choosing a solution that is too advanced for your needs.
Get your free assessment from Arkware and find out if MS Access is the solution for your business operations.
by noah | Mar 28, 2017 | Uncategorized
Microsoft has a long history that is both impressive and inspiring. The company got its start in the 1970s and basically took over the world in the 1990s. The company has maintained its own story and brand presence right alongside the rise of the PC. Today, Microsoft is a multinational technology company that is headquartered in Redmond, Washington.
Let’s check out six fun facts about Microsoft that you probably had no idea about!
1. Microsoft is one of the top patent holders in the U.S.
When it comes to patents, Microsoft holds some of the most. They are in the top five companies for patents, filing around 3,000 each year and holding over 10,000. Most of their patents are software related, but one was for Xbox 360 games that let players watch games remotely. Another was for Microsoft Surface.
2. Pizza is the favorite food at Microsoft campus.
Microsoft offers free beverages and candies to its staffers. With dozens of cafeterias, more than 35,000 people are served each day. Pizza is the top pick of food, though the cafes have no shortage of food options. Most have been revamped over the years to provide a wide selection of foods – Italian, Mexican, Chinese – and there are plenty of healthy options as well.
3. Microsoft loves candy.
There’s a reason why Microsoft gives out free candies to its staffers: candy is part of its in-house tradition. Each employee has to bring in a pound of M&Ms on their yearly anniversary. This means that if a person works there for 10 years, they bring in 10 pounds of M&Ms. It’s a fun tradition and one that surely demonstrates people’s length of employment.
4. The Microsoft campus is booming with bunnies.
The story goes like this. One day, someone dumped a bunch of bunnies off on the campus – probably bunnies that were no longer wanted after Easter – and one thing led to another. In fact, The Redmond Rabbit Problem was something that affected Nintendo, Eddie Bauer and other local campuses. Today, the Microsoft campus is still home to many lucky rabbits.
5. Bill Gates and Steve Jobs were once friends.
Today, there is a rivalry between Microsoft and Apple products. But there was a time when the two were one. Microsoft and Apple worked together for years on developing software for the Macintosh computer. Then, Microsoft announced Windows, which started a rivalry between Gates and Jobs.
6. More employees are male than female.
The male to female ratio is high at Microsoft. The company is working harder to employ more females, and reported in 2014 that 29 percent of its employees were female. Microsoft admits that it has more work to do, though their numbers are right in line with similar companies like Google and Apple.
Are you surprised by any of these? After being in business for over four decades, any corporation is bound to have some fun stories to share!
by noah | Feb 28, 2017 | Uncategorized
If you use Microsoft Access in your workplace, it’s almost certain that you can benefit from working with an Access support company such as Arkware. While it’s true that Access is an intuitive program that comes with plenty of self-help features, there are some things that are difficult to do without having a deep understanding of the database. For example, Access is used in all types of industries, from restaurant management to retail stores. How does Access support your business directly?
Let’s take a look at some of the key benefits to working with a support company that specializes in Microsoft Access and other related database solutions.
Get Answers to Your Questions
Microsoft Access is a complex program – not the most complex database out there of course – but it’s still packed with various features such as macros and expressions. Sure, you can pour hours into studying all this on your own, but wouldn’t it be more helpful to have someone show you?
That’s what an MS Access support company will do for you! A consultant will answer whatever questions you have about the program, plus provide you with the support you need to keep your database functioning properly. Without the proper updates, your software will fall behind.
Know When it’s Time to Upgrade
As a Microsoft Access user, you’ve made an investment to customize your database to fit the needs of your business. When Microsoft rolls out a new version of Access, what do you do? Do you automatically update your database and make the financial investment? Is it even worth updating?
With an Access support provider, you don’t have to answer these questions on your own. An Access expert will review your goals to determine which features are needed to keep your business operating smoothly. If it’s found that your business should upgrade to the new version, a consultant will help you make the transition.
Make the Proper Switch
As wonderful a program as Microsoft Access is, it’s not the right database for everyone. There might come a time when your business needs something more – SQL or cloud based integration – and a database support company can help with that.
Moving up from Access means more complex databases, however. If you’re not careful about the database you choose, it might be a waste of your resources. With a personal consultant, all you have to do is explain your needs and what you hope to achieve from a new database, and your options will be presented to you! You can even get support as you ease into your new database!
Arkware is a custom business software developer that specializes in databases such as Microsoft Access. We also handle online solution integration and have extensive experience with SQL databases. Request a free demo or consultation with us today to learn more!
by noah | Feb 16, 2017 | Uncategorized
Expressions are used in a variety of contexts on Access and can be compared to formulas in Excel. With the Expression Builder, you get easy access to the names of the fields and controls in your database as well as additional built-in functions that will help you write expressions.
As with other features in Microsoft Access 2016, the Expressions Builder is only as helpful as you allow it to be. If you don’t take the time to explore what this tool has to offer, you probably won’t find much use for it. With that said, let’s discuss the basics of expressions, how the Expression Builder will help and tips for making you a pro.
What are Expressions?
An expression is a combination of functions, table fields, controls, etc. that evaluates to a single value. In other words, an expression is a formula. The purpose of using an expression is to calculate values, validate data and set a constant value for a specific field or control.
There are different elements that might be contained in an expression that will produce a result. These include:
- Identifiers. The names of table fields or controls on forms and reports.
- Operators. Examples include plus (+) or minus (-).
- Functions. Examples include SUM or AVG.
- Constants. These are values that don’t change.
Now that you’ve learned the basics of what an expression is and in what contexts you can use one, let’s move onto how to create your own expressions with the Expression Builder.
What is the Expression Builder?
The Expression Builder allows you to look up and insert any of the components included in an expression. The tool also helps you evaluate which components are ideal in the particular context. For example, web apps and web databases often times have only certain functions that can be used, and the Expression Builder can determine which components are best.
You can use the Expression Builder to create a new expression of your own, if you have something in mind that isn’t already available. Otherwise, there are prebuilt expressions available.
How Do I Use the Expression Builder?
There are six major parts to the Expression Builder. These include:
- Instructions and Help Link. At the very top, you will see a link that you can click to get more information about the context that you are entering the expression into.
- Expression Box. The large white box is where you write your expression or add expression elements. To add elements, double click them from the list below. If you don’t see what you need, click More >> to the right of the expression box.
- Expression Elements List. Click an element type to see its categories in the Expression Categories list.
- Expression Categories List. Click a category to see its values in the Expression Values list. You might have to add a category item to add it to the list if there are no values available.
- Expression Values List. Double click a value to add it to the expression box.
- Help and Information. At the bottom, you might see a link to a Help article about the selected expression value.
The Expression Builder is meant to help you, and once you learn how to use it, you’ll find that working with expressions is much easier. For a more detailed instruction on how to use the Expression Builder or any other tools in Microsoft Access, call Arkware today! We’re here to help!
